Volunteer Roles

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Ticket Taker

Ticket Takers are the welcoming face of Sketcher Fest. You will greet people coming to Graphite and the Edmonds Waterfront Center, check their tickets and wish them a great experience. Here’s what the role involves:

• Using the FooEvents app and your phone camera to scan QR-code tickets that attendees will have to show on their phone screens or as printouts.
• Giving each attendee a copy of the 48-page printed program if they don’t already have one.
• Giving each attendee a wristband corresponding to the event they are attending (Red for Artist Talk, Violet for Artists’ Reception, Blue for Sketchbook Fair.)
• Managing the flow of attendees into the venues, using your own discretion to accommodate those who arrive late for Artists Talks and politely turning back anyone who doesn’t have a ticket.

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Room Crew

Room Crew volunteers are the logistical backbone that makes the event possible. Here’s what you’ll do:

• Set up and tear down chairs for Artist Talks at Graphite.
• Move boxes with books and other merchandise to be sold at the Sketcher Fest store.
• Load and unload equipment and merchandise from event rental van.
• Carry boxes containing 28 gridwalls from the event rental van into the Edmonds Waterfront Center.
• Assemble gridwalls for artists displays at the Edmonds Waterfront Center Saturday evening. The assembly process is simple but time-consuming. It consists of screwing metal legs to the vertical panels.
• Set up and tear down of the exhibit hall space and the upstairs conference room at the Edmonds Waterfront Center. Tables and chairs are already in the building.
• Cover Sketchbook Fair tables with black tablecloths.

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Workshop Assistant

The Workshop Assistant ensures that the workshop starts and finishes on time, making sure there’s an opportunity for a group photo at the end. You will gather workshop participants at the meeting point behind the Graphite building and assist the instructor for the full duration of the workshop. Here’s a breakdown of the most important tasks during the workshop:

• Use the FooEvents app and your phone camera to scan QR-code tickets that attendees will have to show on their phone screens or as printouts.
• Give each attendee a copy of the 48-page program if they don’t already have one, and a color wristband (Bright yellow for Morning Workshops; Light Orange for Afternoon Workshops).
• Lead attendees alongside your instructor to the workshop location.
• Keep an eye on instructor and participants belongings.
• Focus on documenting the workshop, taking good photographs and video of the teacher and students in action.
• Make sure the group gathers for a final photo at the end.
• Share photos and video from the workshop on social media tagging @sketcherfest IG account as the workshop is happening. Also add hashtags #sketcherfestedmonds and #sketcherfest2025
• Before the month ends, share the photos and videos from the workshop with info@sketcherfest.com via Google Drive or wetransfer.com.

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This is how the wristbands look like

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Volunteer schedule